Scanned document Translate to Word for editing. Free Online Text Recognizer in PDF and Images

Those people who actively work with documents and other textual information will definitely see the need for scanning various materials. It is important to remember that to obtain quality documents, the presence of a scanner is not discussed at all. However, in certain situations, a photo of the necessary text can be consolidated, but the snapshot should also differ in high quality.

How to scan the document in Word

• First of all, the document is scanned. To do this, it is better to choose a PNG or JPG format. The image size should also be impressive (from 400 dpi) so that there are no problems when recognizing there.
• The resulting images are saved in a particular place, after which the program for text recognition is required. It is best to make a choice in favor of Adobe FineReader. This is a universal software that does not make any complaints in terms of quality of its work. It is important to note that after installing this program, the corresponding tab must appear in MS Word, respectively, the use of the functional is significantly simplified.
• Through Adobe FineReader you need to select the "File" menu item and "Open", select the necessary images. Next, the image processing menu appears, we need to select the language that is used in the document, as well as some other options, among which dictionaries and other settings (not so important to obtain the result).
• Click the "Recognize" button and wait until the process is completed. It is likely that not everyone is recognized, therefore those words that the program could not determine will be highlighted by different color, they can be edited directly in the program.

• If the text in the scanned document itself is slightly shifted, then in Adobe FineReader you need to select certain paragraphs of the text using the selection. This will allow not to miss the text when recognizing.
• As a result, you need to click on the "Save" button, after which it is possible to choose the location of the document, as well as its format. Of course, in the case of MS Word, you need to select the DOC or DOCX extension.
• If before saving it turns out that the document is divided into several columns, then you must select the "Format" menu, then go to the "columns" and select "one" so that the document seems simply and harmoniously. Also in the "Page Parameters" there is the ability to configure fields, indents and fonts.

As a result, the document can be freely edited directly in the MS Office office package. It is important to note that when the document is recognized directly in Word, formatting is even easier, since the functionality is uniform, both for the source documents and for recognizable.

As for recognition from photographs or other materials, it is not so easy to get high recognition quality, as we are talking about displaced fields, increments and other details of documents, to the correction of which will have to spend a lot of time.

You can scan text documents or images on a scanner or multifunction device. If there are no, then mobile gadgets iPhone or iPad are suitable. In this article, we will consider in detail how to scan the document in the Word with the possibility of subsequent recognition.

Two stages of scanning

1. Scanning. The device makes a document photo and saves the image in the desired format - .jpg, .gif, etc. Scan copy can be saved on a computer or removable media.


2. Recognition. Converted photographed text to normal to save and edit in Word. The recognition process itself passes without the participation of MFP, with the help of special software. Adobe FineReader is considered the most convenient.

Scanning process

1. Open the scanner settings - Start - "Devices and Printers" - icon with connected equipment.
2. We put the document to text down so that the edges do not go beyond the borders of the scanner working area.
3. The scanner cover is closed and tightly pressed to the document to exclude the entry of light.
4. We set the resolution - the higher the better the image quality. For text documents, 400-500 is enough. Color - black and white. Image size - A4. Click "Scan" and specify the place where to save the finished file.

Text recognition in Word

Run the FineReader program on your PC. It has this kind:

Set the language on which the text is printed. If it meet 2 and more languages, then check it in the settings.

Go to the "Recognize" option - "Open Image". Select the desired file.

Images will appear on the screen. Scan copies. Right will be the result of recognition.

To deploy a scan copy you need to use the appropriate buttons. Then specify the program, which part it is necessary to recognize and what data format will be on the output - plate, picture, text. For each type there are icons. For example, in the document, text parts will be highlighted in green, diagrams - red, table - blue.

After preparation of all pages, they need to be highlighted using the Ctrl + A keyboard and click on the "Recognize" option. Save the Word document by pressing the Save button in the top menu.

Hello. Today I will tell you how scan Text to Word Document. Why do you need to do? The answer is obvious to further edit the text. After all, the image is not so easy to edit. What is better to use, programs or online service to translate scanned text to Word document? I will tell about this below in the article.

In order to speed up and simplify the taskI was looking for sites on which you can convert a scanned document to Word format. To do this, I had to scan first, and then convert. Immediately, I will say that many sites limit the number of translations to Word, and so that it is not limited to the conversion must be paid. I managed to find a couple of sites that are not limited to solve this task, but I will not share, because convert scanned text in Word online It turned out to be a waste of time. Text recognition percentage very lowIt would be easier to reprint the document from scratch.

In this case, if online tools at the moment poorly translate scanned document in WordBut how to do it as much as possible? Read more about this in the article, I will give a clear instruction.

Put a few more minutes, found a program called ABBYY FineReader Professional. Surely you have already heard about it. I downloaded it here http://nnm-club.me/forum/viewtopic.php?t\u003d851116.is easily installed and works fine.

ABBYY FineReader can translate scanned documents not only in Word, but also in PDF and many other text and magazine formats.

It is very easy to use it. Install and run. On the monitor should see such a window as below is not a screenshot.

There is nothing complicated, intuitively it is clear that you need to click in our case on "Scan Microsoft Word". Then I will see the scan settings window in which you can change anything.

We put the program not a simple task - scan and recognize the book page. We put a book or any other document on the scanner and click Scan. The program starts scanning, and then must automatically recognize the document. If automatic recognition has not happened, Right-click on the scanned document and click "Recognize". Below in the screenshot you can see what result I got.

Further click on Word icon at the top And the document will be saved in the text format of Microsoft Word. Of course, it should be borne in mind that the recognized text must be reread, because in any case, errors are possible.

Specify questions, write comments. Thanks for attention.

If you chose the rapid way of writing the theoretical chapter, which we talked about in paragraph 2.1., Most likely you can not do without scanning documents. Otherwise, this item can skip and start visualing materials found in the library.

Before starting the scan, you need to decide what exactly you want to use when writing work. And for this you need to first view the existing literature and highlight the necessary moments with a pencil.
When I first scanned an article from the magazine for my first coursework, for me this occupation was unimaginably difficult. As a result of several hours of working with a scanner and FineReader, I had a bredyatina at the exit, which cannot be edited. As a result, I had to get everything with my hands. So that you do not happen like this, consider in more detail all the technical points of scanning.

To scan you need:

• Book or magazine to scan
• Computer with installed FineReader
• Quality scanner

The scanner is not necessary to buy. You can, for example, take a comrade for a while. I use the CANOSCAN LIDE 60 scanner. This is not the most new model, but I really like this compact, fast and convenient in the work "Device". If you took the scanner for time, in order for it to work, you must first install the driver program. Drivers and installation guide can always be found on the installation disk that is attached to the device or download on the site from the manufacturer. After installing the driver, connect the scanner to the computer using the connecting cord. Now you can already directly proceed to scan.

But first a little theory. You should know that the scanning process consists of two stages:

1. Directly scanning a document. At this stage, the scanner is like photographing the surface of the scanned document and saves the resulting image to the computer as a regular file.jpg .gif or in another format;

2. Recognition of the document. This is the process of converting text from the image made by the scanner to a normal test, which then can be saved in Word and edit. Recognition is carried out without the participation of the scanner using a special program (the most popular Adobe FineReader). Thus, you can first scan multiple sheets of text and save them as an image and only then convert into text.

So, let's begin stage First - Scanning:

Run the scanner driver:

Start - All Programs - Canon - Scanger (I specify the driver name for your scanner). A driver window appears:

Open the scanner cover and put the book. A book, a magazine or what you have there is needed to lay the text down, as you can smoothly in relation to the edges of the working surface of the scanner:

It is very important to make the scanner cover as closely pressed the scanned document, not allowing external illumination to enter the scanner, which comes into contact with the document.

Perform the necessary installations in the scanner driver.

First of all, you need to set the resolution in which the document will be scanned. Resolution is an indicator that determines the level of detailing the object when scanning and is determined at inch points (DPI, or T / D). The greater the resolution, the better the image is obtained. But, when scanning text documents, it makes no sense to set the maximum permit, since it will be zero. In addition, scanning with a large resolution takes longer. I recommend setting permission within 400-500 t / d (DPI). With this setting, the image is obtained quite high-quality for good recognition, and the scanning process itself does not take much time. Look at the screenshot of the installations of my scanner:

First you need to go to "Advanced Mode".The source will always be "The tablet"(Tablet scanner). Color mode is better to install "Black and white"After all, to scan the text, we do not need colors, and this will reduce the size of the output images. Permission as I already said should be installed 400 t / d. Output image size - required "A4". Now you can safely guide the button. "Scan". My scanner is arranged in such a way that first remembers the scanned images in the internal memory, and only when closing the driver window, it offers to save them to a computer. I only have to specify the place where the results of work will be saved.

You must have files of this type:

With an increase in such an image, the text should be clearly visible.

Recognition

Second phase – recognition The obtained images and their conversion into text. As I said, it will take a special program for this - FineReader.. Download the program under this link (72MB). To download click on the arrow in the upper right corner of the window. Unpack the archive and folder aFR_LRP. Find the file - ABBYY FineReader 12.0.101.exe.. Double click on this file will launch the installation of the program on your computer. This version of the program is quite new. All screenshots below I did using the older version, so the program interface will differ slightly from the screenshots. Consider this when learning this instruction.

Window FineReader. It has the following form:

After setting the language on which the previously scanned documents are printed, you can begin recognition. If two languages \u200b\u200bare present in the text (for example, Russian and English) Installation, respectively.

To start recognition Click on the arrow to the right of the first button Scan - and then - Open Image:

The image selection window opens. Open the folder in which you saved scanned images, click Ctrl + A. (English) on the keyboard and click on the button Open.

After that on the left in the window FineReadersketches of added files will appear, in the center - at the moment a dedicated sketch in an enlarged form, from below - even greater increase, and on the right recognition result:

For example, I took only two images. In the screenshot above, the first of them is highlighted, it is now and recognize. As you can see, the image is scanned vertically to recognize the text of the snapshot must first deploy 90 degrees. To do this, we use the buttons and. The next step you need to specify the program, which part of the image you need to recognize, as well as set the data type that should turn out on the output of the text, table or image. For this, there are buttons, respectively :. For example, if you want to mark the text block, press the left button on, then press the left mouse button in the upper left corner of the text block and, holding the left button, drag into the lower right corner. For example, I fully prepared for recognition one image:

As you can see, all text blocks in the example above are highlighted green, and drawings are red. Tables are prepared for recognition similarly. To do this, the button is intended. In order to go to the next picture, click on the left mouse button on its sketch on the left. Thus are prepared for recognition all the images obtained as a result of scanning. After the preparation of images is complete, all them should be highlighted. To do this, click the left button in the scratch in the sketch panel (it is called Package) and press Ctrl + A. (English) on the keyboard. Next click on the button and wait until FineReader. Converts images to text. After that, you can save the resulting text in Word using the button, after clicking the window opens. Wizard conservation results. It needs to select a preservation format - Microsoft Word, as well as put a mark to save all pages.

Working with official documents, often you have to type the text printed on paper. Alas, there are no uniform requirements for document management in the Russian Federation, and each organization uses its formats and rules. To shorten the time spent on the text set, special programs and services are used, "converting" scanned documents in editable options option. For example, by receiving a document in a JPG version (picture), in a matter of minutes, you can translate it into Word-format, without spending the precious time on the handset text set. How to translate scanned document to Word?

As a rule, scanned documents are published in format.jpg, .tiff, .bmp and are not subject to editing. If the scanner supports the conversion of scanned documents to PDF, then this type of files can be edited using any PDF editor, for example, Acrobat Pro. But what should I do if you need to edit the scanned document in the "picture" format?

It is for these cases that programs that recognize texts have been developed. One of the popular software in this software segment is ABBYY FineReader. With the help of Filerider, you can recognize texts from any media, whether it is a picture with text or PDF file.

Open ABBYY FineReader and transfer the documents you need to recognize the program window.

After adding files, click on the "Recognize All" button and wait for the process end.

On the right side of the screen, the ABBYY FineReader text recognized by the program is displayed. To save all text in one file, click the "Save" button and select "Resist Master"

Specify the Microsoft Word application, mark the "All Pages" trigger and click OK.

The program automatically exports text to a Word document that can be edited later.

You do not have this program or there is no scanner at hand, and paper documents urgently need to be translated into the electronic version? You will receive an Android smartphone to help you with the ABBYY TEXTGrabber installed. In the role of a "scanner", the smartphone camera is, and "textgrober" will independently process and recognizes the text photographed. Open Google Play Market, enter the word "ABBYY TEXTGRABBER" in search and install the program to your smartphone.

Run the program and first select the recognition language. To do this, click the "EN" button in the lower right corner. Mark the "Russian language" checkbox and click the "Back" button in the smartphone interface.

If the "EN / RU" appeared in the bottom area of \u200b\u200bthe screen, it means that you did everything right and you can start "scanning documents". Click on a round button with the "Camera" icon.

Move the camera to the document and tap the diaphragm icon icon to photograph text. If the text is visible bad, then choose a more lighted place.

Click "Finish" to go to pruning photos.

Specify the borders of the snapshot and, if necessary, expand it. After completion, click "Recognize" at the top of the smartphone screen and wait for the text recognition.

Ready text can be immediately edited on the smartphone.

Is an office editor installed in your smartphone? Highlight the text and copy it to the clipboard. Then insert the copied text to the new Word document and save it on your smartphone. Since most Android-based smartphones support the connection of flash drives, you can transfer the file to the computer and continue editing it.

Is it possible to translate a scanned document to a Word without using special utilities? Undoubtedly, this will require any device with access to the Internet, because the online service will be performed as a "text relative".

Among the quality and free text recognition services, the best is the Free Online OCR Service available at http://www.onlineocr.net. The process of recognizing text from the scanned document can be divided into 3 steps. First you need to download the document to the site by clicking the "Select File" button. The maximum amount of file downloaded should not exceed five megabytes.

At the end of the download, specify the Russian language and the output format of the document.

Then enter the code from the picture and click the "Convert" button.

The text recognized by the online service can be copied to the clipboard and paste into any document or save it on your computer by clicking on the "Download Output File" link.

By registering on the service, the user gets more wide opportunities for text recognition: batch recognition, unloading documents in the ZIP archive, unlimited size of downloadable files and convert to other document formats.

The only thing that is not worth trusting online services is "secret documents", since, it is quite possible, the scanned versions of documents are stored on the company's servers, the owner of the service.