How to compare egais organizations in 1c retail. Federal Service for the Regulation of the Alcohol Market

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Setting item parameters

In the administration / nomenclature settings section, you need to set alcohol accounting and set up an exchange with EGAIS

Setting up an exchange with EGAIS

Exchange settings with EGAIS is a register of information that contains information about the settings for connecting to the UTM (Universal Transport Module) service used to synchronize data with EGAIS.

The exclamation mark next to the TIN and KPP means that they do not correspond to the classifier of the EGAIS organization. In this case, this organization has not yet been introduced in this classifier.

If using a client-server architecture, or file base data works with a web server, then the user can choose a connection option: On local computer or On the 1C: Enterprise server. If the connection method is selected on the local computer, then the user's client computer will interact with the UTM. If the connection method is on the 1C: Enterprise server, then the computer on which the 1C: Enterprise server is installed or the web server to which the database is connected will be to interact with the UTM.

In the FSRAR Code field, you need to fill in the organization code in the EGAIS system. This code can be viewed at home page UTM on the Certificates tab.

In the UTM Address field, you must specify the IP address (or Domain name) of the computer on which the UTM transport service is installed. The default UTM port is 8080, if necessary, it can be changed.

The exchange format is used to select the current exchange format with UTM - V1 or V2. If the UTM version 2.0.3 and higher is installed, then you can transfer the UTM operation to the V2 exchange format. If the V1 format is installed, then the organization will not be able to receive documents from EGAIS in the new format. When changing the format, it is recommended that you agree to send information about the new exchange format to the UTM.

The Use setting for the current workplace only checkbox can be used if it is required to specify different parameters connection to UTM. If the Load incoming documents checkbox is set, then users who have access to the settings can receive new documents from EGAIS.

Classifier of organizations EGAIS

The directory stores information about organizations registered in the FSRAR that exchange data in the EGAIS system - manufacturers, importers, wholesale organizations and retail stores.

First, you need to obtain information from the classifier of EGAIS organizations for your own organization, domestic producers of alcoholic beverages, importers and suppliers. When you execute the command EGAIS Classifiers - Load Organizations, a window opens in which you must enter the TIN of the required organization. The directory is filled in automatically upon receipt of documents from EGAIS.

Manual filling of the reference book is also possible. To do this, it is necessary to fill in the details: Code in FSRAR, Name, Full name, Type of organization, Country code.

In the Exchange format attribute, the exchange format with EGAIS used by the organization is selected - V1 or V2. For your own organization, the exchange format is specified in the exchange settings and this field is unavailable.

The flag Include the remains of alcoholic beverages is designed to control the sign of fixing the movements of documents for a given organization in the register of residues of EGAIS. If the flag is cleared, the service of automatic selection of References 2 in the TTN document (outgoing) will be unavailable.

The availability of the directory is determined by the functional option Maintain information for declarations on alcoholic beverages.

Important! An organization of the type “Counterparty of the Customs Union” or “Foreign Counterparty” does not have a TIN and it is impossible to download this way. Such organizations appear in the classifier by reference when loading the EGAIS nomenclature classifier

Classifier of alcoholic beverages EGAIS

The directory is launched in the section NSI / Classifier of alcoholic beverages of EGAIS and stores information about alcoholic beverages downloaded from EGAIS.

Important! The directory is filled in automatically when loading from EGAIS Consignment notes or current balances. However, it can also be downloaded from EGAIS according to the manufacturer's or importer's TIN by sending a request to the UTM.

Catalog items can be created manually. To do this, it is necessary to fill in the details: Code in FSRAR, Name, Full name, Type of alcoholic beverages.

In the requisite Type of products for products sold in bulk, the value "Unpackaged" should be indicated. For products with consumer packaging, select the "Packaged" value.

Setting up the "Nomenclature types" reference book

In the NSI / Nomenclature types section, create a type of nomenclature of alcoholic beverages with the type of nomenclature of goods and with the attribute of alcoholic and alcohol-containing products.

Important! For accounting for alcoholic beverages, I do not recommend using characteristics. This is not necessary, since it complicates the process of comparing the nomenclature with the EGAIS classifier. In addition, there are separate nomenclature details for entering the "volume in decalitres" and "strength" properties. The ability to take into account the properties of an item in a separate reference book of characteristics makes sense, for example, for shoes that have a size ruler. Dimensions, color and other properties can be taken into account using characteristics. В For alcoholic beverages - volume in decalitres and strength

Setting up an item reference

In the NSI / nomenclature section, you need to maintain nomenclature items. In the process of creating a nomenclature item, when specifying the type of item with the Alcoholic products flag, the user is given the opportunity to enter the information necessary to fill out the journal for accounting for retail sales of alcoholic beverages:

Type of alcoholic beverages in accordance with the reference book,
The volume of a retail unit of an item in decalitres (1 decaliter = 10 liters),
A manufacturer or importer of alcoholic beverages. Moreover, the fields Producer and Producer (importer) of alcoholic beverages can have different values for both domestic and imported products.

When saving a directory element, 2 additional signs are filled in that are not available to users - "Alcoholic Products" (depending on the type of nomenclature) and "Imported alcoholic products" (depending on the country of origin).

Comparison of the nomenclature and classifier of alcoholic beverages EGAIS

After connecting to the EGAIS system and loading the classifiers, it is recommended to carry out work on comparing the basic configuration data and the EGAIS. If an RIB is used, then the mapping should be done at the central RIB node.

To compare the configuration data and the EGAIS processing, the Comparison of the EGAIS organizations and the Comparison of the EGAIS nomenclature are used.
These treatments are available in the section NSI / Service

Comparison of EGAIS organizations

After the classifier of the EGAIS organization is loaded, a list of organizations (name, TIN. KPP, etc.) will be displayed on the left side of the service form. For each classifier record, it is necessary to find a match in the directory of counterparties and establish a connection using the command Compare.

The matched items are highlighted in green. Several EGAIS organizations can correspond to one record of the directory of contractors. The control is carried out according to the values of the fields of the EGAIS classifier "INN" and "KPP". By these values, you can set the selection in the directory of counterparties. By double clicking on the selected nomenclature, you can view all related EGAIS records. You can undo an erroneous mapping using the command Cancel communication... This will cancel the links of the selected records.

If the counterparty is not found, you can use the command Create counterparty... The system will ask for the group to which it will need to be placed new entry... When creating a counterparty, the TIN, KPP, Actual address fields will be filled in from the classifier of EGAIS organizations.

Comparison of the EGAIS nomenclature

After matching manufacturers and importers, you can proceed to matching the item using the service Comparison of the EGAIS nomenclature (NSI - Service)... In the left pane, records of the EGAIS alcoholic beverages classifier are displayed, in the right pane - the nomenclature reference book. In the command menu of the left panel, using the switches, you can select only records of the EGAIS alcoholic beverages classifier that are not related to the nomenclature and set the selection by one of the fields, for example, by importer. For a new item, batch creation of item cards is supported.

When creating an item, a link is established with the alcoholic product, on the basis of which it was created. If there are duplicates in the EGAIS classifier, they can be associated with existing positions. In the command panel of the reference list, you can set filtering by flag Alcoholic beverages type of item and set the filter By the properties of EGAIS... Using the filter, you can select the items of the nomenclature by the values of the fields of the selected item of the EGAIS classifier.

Found positions can be linked using the command Compare... In the form that opens, the values of the attributes of the matched records are displayed. It is also possible to cancel the established connection

How the EGAIS reflects information and supplies of ethyl alcohol, alcoholic and alcohol-containing products to recipients who are not members of the EGAIS within the framework of subparagraph 4 of paragraph 2.1 of Article 8 Federal law dated 22.11.1995 No. 171-FZ?

In accordance with paragraph eight of clause 2 of Article 8 of the Federal Law of November 22, 1995 No. 171-FZ "On state regulation of the production and circulation of ethyl alcohol, alcoholic and alcohol-containing products and on limiting the consumption (drinking) of alcoholic products" (hereinafter - the Law) equipment for accounting for the volume of turnover and (or) use for own needs of ethyl alcohol, alcoholic and alcohol-containing products must be equipped with technical means recording and transmission of information on the volume of production and turnover of ethyl alcohol, alcoholic and alcohol-containing products in the EGAIS.

At the same time, the requirement specified in paragraph eight of paragraph 2 of Article 8 of the Law does not apply to accounting for the volume of purchases of ethyl alcohol, alcoholic and alcohol-containing products in order to use them as raw materials or auxiliary material in the production of non-alcohol-containing products or for technical purposes or other purposes not related with the production and (or) circulation (except for the purchase) of ethyl alcohol, alcoholic and alcohol-containing products (subparagraph 4 of paragraph 2.1 of Article 8 of the Law).

Thus, organizations that purchase ethyl alcohol, alcoholic and alcohol-containing products in order to use them as raw materials or auxiliary materials in the production of non-alcohol-containing products or for technical purposes or other purposes not related to production and (or) circulation (except for the purchase) ethyl alcohol, alcoholic and alcohol-containing products are exempted from the obligation to submit information about such turnover to the Unified State Automated Information System.

In turn, suppliers of ethyl alcohol, alcoholic and alcohol-containing products, when delivering to recipients who do not have a license and are not members of the EGAIS, after the information about the shipment of such products is recorded in the EGAIS (UTM), receive a notification (receipt). Based on this receipt, the corresponding amount of the shipped products is written off from the supplier's balance sheet. In this case, on the part of the buyer, additional confirmation in EGAIS of information about the receipt of products is not required.

Question: When is it necessary to install the EGAIS software?

Answer: organizations engaged in the circulation and (or) retail sale of alcoholic beverages (including catering organizations), as well as individual entrepreneurs in accordance with the current legislation, they are obliged to record information in the EGAIS starting from January 1, 2016.

A detailed list of activities, the nature of the information transmitted to the EGAIS, as well as the terms of entry into force of individual obligations are posted on the official website of Rosalkogolregulirovanie at.

Question: How to get and connect to the EGAIS software?

Answer: organizations engaged in the circulation and (or) retail sale of alcoholic beverages (including catering organizations), as well as individual entrepreneurs transfer information to the EGAIS using a specially developed universal transport module (UTM).

In order to debug the mechanisms of work with UTM in the process of circulation of alcoholic beverages in currently it is possible to connect to EGAIS in test mode until January 1, 2016.

Installation of UTM can be carried out independently without contacting Rosalkogolregulirovanie or territorial bodies of Rosalkogolregulirovanie through a personal account on the specialized portal http://egais.ru/.

Detailed video instructions with the registration procedure in your personal account and installing the UTM for transferring information to the EGAIS are available at http://egais.ru/news/view?id=8.

Question: What technical means should an organization have to be able to connect to the EGAIS?

Answer: for the UTM to function in the process of transferring information to EGAIS, the technical means of organizations engaged in the circulation and (or) retail sale of alcoholic beverages (including catering organizations), as well as individual entrepreneurs, must have the following characteristics:

Equipment type and components	Name of parameters and characteristics
Hardware - Data Exchange Workstation
CPU	32-bit @ 1.9 GHz or faster
	2 GB or more
Network Controller	Ethernet controller, 100/1000 Mbps, RJ45 connector
Disk drive	The total volume is not less than 50 Gb
Cryptographic hardware	Hardware crypto key
Software
Operating system	Windows 7 Starter or higher
System-wide software	Java 8 and up
EGAIS software	Issued by Rosalkogolregulirovanie on a gratuitous basis and installed independently. No additional software installation required
Organization's accounting program	Should be able to generate a file of the established format for sending to EGAIS

Question: What information and at what point should be transferred to EGAIS?

Answer: the list of information transmitted to the EGAIS using UTM, as well as the mechanisms for working with the system in the process of circulation of alcoholic beverages, are given in the Technical Documentation for organizations engaged in the circulation and (or) retail sale of alcoholic beverages (including catering organizations), as well as individual entrepreneurs located in their personal account on the specialized portal of Rosalkogolregulirovanie http://egais.ru/.

The list of necessary information and the timing of fixing information in the EGAIS are reflected in the draft regulatory legal acts posted on the website egais.ru ( http://egais.ru/npa).

Question: How to reflect retail sales of beer, beer drinks, cider, Poiret and mead in EGAIS?

Answer: retail beer sales, beer drinks, cider, poiret and mead at EGAIS not required.

In terms of reflection the fact of purchase beer, beer drinks, cider, poiret and mead, you need to connect to EGAIS using UTM.

Question: Is it necessary to reflect the retail sale of alcoholic beverages in public catering organizations in EGAIS?

Answer: in accordance with applicable law Russian Federation volume accounting retail alcoholic beverages in organizations Catering in EGAIS not required.

In terms of reflection the fact of purchase alcoholic beverages must be connected to the EGAIS using UTM.

Question: Is it possible to transfer information to EGAIS for all separate subdivisions carrying out activities from one workstation?

Answer: in accordance with the draft Requirements for technical means of recording and transferring information on the volume of production and turnover of alcoholic beverages into a unified state automated information system for recording the volume of production and turnover of ethyl alcohol, alcoholic and alcohol-containing products, if the organization has separate subdivisions - the organization's software and hardware, transmitting information to EGAIS, must be installed, transmit information and be located within each separate subdivision.

In this regard, the use of one workstation with established UTM it is not possible to transfer information to multiple locations.

Question: Is it possible for an individual entrepreneur to install the EGAIS software at home or is it necessary to install UTM in every store of an individual entrepreneur?

Answer: for individual entrepreneurs who purchase beer and beer drinks, cider, poiret and mead for the subsequent retail sale of such products, it is possible to install one workstation for exchanging data with an installed UTM, regardless of the number of locations.

Rosalkogolregulirovanie does not impose requirements on the location of such a workstation for data exchange with the installed UTM for individual entrepreneurs.

Question: Is it necessary to install several workstations with installed UTM in one separate division carrying out several types of activities and (or) having several licenses?

Answer: in each separate subdivision one UTM is installed, regardless of the number of licenses and types of activities carried out by these separate subdivisions.

Question: What electronic signature is used to work with EGAIS? Do I need to receive it for each separate subdivision or for the organization as a whole?

Answer: Rosalkogolregulirovanie accepts a strengthened qualified electronic signature(UKEP) issued by any certification center accredited by the Ministry of Telecom and Mass Communications of the Russian Federation, which meets the requirements of the Federal Law of 06.04.2011 No. 63-FZ "On Electronic Signature".

UKEP must be installed on each separate division of the organization.

Individual entrepreneurs can use one UKEP for all places of business.

Question: How can you add a counterparty to EGAIS that is not a retail licensee or a licensee of Rosalkogolregulirovanie? What to do if the EGAIS directory contains false information or the organization disappeared from the EGAIS directory?

The entry of the counterparty into the EGAIS directories is carried out at various levels, depending on the activities carried out and the availability of the corresponding licenses.

Reference information on organizations engaged in the production and (or) circulation (including retail sale) of ethyl alcohol, alcoholic (except for beer, beer drinks, cider, Poiret and mead) and alcohol-containing products is automatically synchronized with the information of the State Consolidated Register issued , suspended and canceled licenses for the production and circulation of ethyl alcohol, alcoholic and alcohol-containing products.

In case of revealing in the EGAIS directory inaccurate information regarding organizations engaged in retail sale of alcoholic beverages, it is necessary to contact the authority of the constituent entity of the Russian Federation, which exercises the authority to issue retail licenses.

Reference information on counterparties or their separate subdivisions that are not licensees of Rosalkogolregulirovanie or authorities of the constituent entities of the Russian Federation can be added independently through the mechanism in the personal account on the specialized portal of Rosalkogolregulirovaniya http://egais.ru/.

A detailed video instruction on working with EGAIS reference books, including on the mechanisms for adding a counterparty, is posted on the specialized portal of Rosalkogolregulirovanie at http://egais.ru/news/view?id=7.

If there is a recipient in the EGAIS directories with the correct details (TIN, KPP, actual address, etc.), it is possible to use any corresponding entry in the EGAIS directories.

If there is no consignee of products in the EGAIS reference books, you need to add a counterparty using the functionality implemented in your personal account on the specialized portal of Rosalkogolregulirovanie http: // egais .ru /.

Question: What regulatory legal acts regulate the functioning of the EGAIS in the field of circulation and retail sale of alcoholic beverages?

Answer: Obligations to record information in EGAIS by organizations engaged in the circulation and (or) retail sale of alcoholic beverages (including catering organizations), as well as individual entrepreneurs, come into force starting from January 1, 2016.

The legal basis for the turnover of alcoholic beverages is established by Federal Law No. 171-FZ of 22.11.1995 "On State Regulation of the Production and Turnover of Ethyl Alcohol, Alcoholic and Alcohol-Containing Products and on Restricting the Consumption (Drinking) of Alcoholic Products" (hereinafter referred to as the Federal Law).

The rules for the functioning of the EGAIS were approved by the Decree of the Government of the Russian Federation of August 25, 2006 N 522 "On the functioning of the unified state automated information system for recording the volume of production and turnover of ethyl alcohol, alcoholic and alcohol-containing products" and are applied in the part that does not contradict the Federal Law.

At the same time, the legal framework is being modernized. Draft regulatory legal acts undergoing approval procedures within Rosalkogolregulirovanie are posted on the specialized portal http://egais.ru/npa.

Regulatory legal acts undergoing public discussion and other procedures necessary for their adoption are posted on the official website for posting information on the preparation of draft regulatory legal acts by federal executive authorities and the results of their public discussion http://regulation.gov.ru/.

Question: How to fix the initial balances of alcoholic beverages as of January 1, 2016?

Answer: Remains of alcoholic beverages must be entered into the EGAIS system only by organizations engaged in the wholesale of alcoholic beverages. There is no need to enter the remains of alcoholic beverages into the EGAIS system by organizations engaged in retail sale of alcoholic beverages.

Leftovers alcoholic beverages in stock as of January 1, 2016 must be recorded in the EGAIS system before the shipment of alcoholic beverages by:

Receipt of an invoice from the sender of the product and confirmation of the receipt of it by the recipient;

Balance statements with blotted scanning of each bottle, pasted over with a federal special or excise stamp;

Balance sheet entries in terms of volume, in terms of products that are not pasted over with a federal special or excise stamp (beer, beer drinks, cider, poiret and mead).

Question: How to fix the revealed discrepancies in the Unified State Automated Information System (EGAIS) when accepting alcoholic beverages at the wholesale and retail level from producers and importers of alcoholic beverages ?

Answer: In the event that the quantity of products delivered upon the fact is less than the quantity indicated in the consignment note (hereinafter - TTN) and the recipient of the product wishes to accept such product, then the recipient of the TTN forms the "Act of discrepancy" (clause 1.9.3 of the Technical documentation for the universal transport module), in which it indicates only the actually delivered quantity of products. At the same time, the supplier of products in software tools ah EGAIS manufacturers and importers should form new version the document "Details of shipment", which indicates the quantity of actually delivered products. If the quantity of products specified by the recipient in the "Discrepancy Act" coincides with the quantity of products in the new version of the "Shipping Information" created by the supplier of the products, this document will be recorded in EGAIS automatically.

In the event that the recipient of the product may refuse TTN... Then the supplier of products in the EGAIS software of manufacturers and importers must form a new version of the document "Information on shipment", in which to indicate the amount of actually delivered products.

If the recipient of the product accepted TTN, then further movement of products to the supplier is reflected by creating returnable TTNs. Or the supplier needs to create new document"Shipping Details" with the missing quantity of products.

Question: How can the revealed discrepancies be recorded in the Unified State Automated Information System (EGAIS) when accepting alcoholic beverages at the wholesale and retail level from an organization that wholesalers alcoholic beverages?

If the recipient of the product does not wish to accept such product, then the recipient of the product must refuse the TTN.

When if the quantity of products delivered in fact is greater than the quantity indicated in the consignment note, then the supplier needs to create a new TTN with the missing quantity of products or the supplier needs to create a new TTN in case of refusal by the recipient.

When if during the acceptance and transfer of alcoholic beverages by the recipient re-grade detected(inconsistency of the delivered products with the names specified in the accompanying documents) the recipient of the product must refuse the TTN, and the supplier must create a new TTN with the actual name of the delivered product.

Question: How to reflect products that were sold before 01/01/2016?

Answer: In order to form correct balances, products sold before 01.01.2016 can be written off using the document "write-off certificate".

Question: How to record the arrival of alcoholic beverages in the EGAIS?

Answer: organizations engaged in the circulation of alcoholic beverages, as well as individual entrepreneurs, register consumable TTNs in the EGAIS. The volume of shipped products is reserved on the balances of the sender in EGAIS.

The organization-recipient of alcoholic beverages (organizations engaged in the wholesale and retail sale of alcoholic beverages (including catering organizations), as well as individual entrepreneurs) through its own accounting system, or in another way, through the UTM EGAIS, receives all items sent to the address of the place of implementation of the TTN ...

If the consignee agrees to accept the products specified in the TTN, the organization confirms the receipt. If an actual shortage of products is found in comparison with the volumes indicated in the electronic invoices, if the organization wishes to accept such products, an act of discrepancy with the corrected quantity is formed. The act goes through the UTM to the sender of the product, while the sender can agree with the act. In this case, only the volume agreed with the recipient will be debited from the balance of the sender. If the sender disagrees with the act of discrepancy, he refuses the act and then the entire TTN refuses and the entire volume remains on the balances of the sender.

If an actual surplus of products is found in comparison with the volumes indicated in the electronic TTN, if the organization wishes to accept such products, the recipient organization confirms the TTN. For the excess amount, the sender forms an additional TTN.

In case of disagreement to accept the products specified in the TTN, the recipient organization refuses the received invoice. Rejected products remain on the sender's balances.

Rosalkogolregulirovanie processes all incoming documents and, through the UTM, returns to the organization receipts for fixing data in EGAIS.

Question: What accounting systems can be used to work with UTM and what are the requirements for them?

Answer: to work with UTM, it is possible to use any existing (including independently developed) system capable of transmitting information through UTM in accordance with the format presented in technical requirements to UTM (http://egais.ru/files/documentation1_4.pdf).

Question: Should a journal of retail sales of alcohol be kept and what technical means are needed to keep it in electronic form?

Answer: maintaining a journal of retail sales of alcoholic beverages is established by order of Rosalkogolregulirovanie dated June 19, 2015 No. 164 "On the form of a journal for recording the volume of retail sales of alcoholic and alcohol-containing products and the procedure for filling it out." This order comes into force on January 1, 2016.

The accounting log can be kept manually, as well as using any hardware and software.

In the case of using the technical means of EGAIS, the possibility of automatic generation of the Accounting Log is implemented through the Personal Account (https://service.egais.ru).

Question: Is it possible to postpone the connection to the EGAIS until July 1, 2016 for organizations engaged in the production and circulation of beer and beer drinks, cider, Poiret, mead, and individual entrepreneurs purchasing beer and beer drinks, cider, Poiret, mead for the purpose of subsequent retail sale of such products?

Answer: connection to EGAIS must be carried out:

- for organizations engaged in the production of beer and beer drinks, cider, poiret, mead with a production capacity of more than 300 thousand decalitres per year from October 1, 2015;

- for organizations engaged in the production of beer and beer drinks, cider, poiret, mead with a production capacity of less than 300 thousand decalitres per year from January 1, 2016;

- for organizations engaged in the import and circulation of beer, beer drinks, cider, poiret and mead from January 1, 2016

Until July 1, 2016, it is possible to transfer information not in full by the above organizations to EGAIS in the event of a technological failure.

Question: What are the requirements for storage facilities for the installation of EGAIS?

Answer: Operating conditions of technical means (TS) EGAIS, determined Specifications in the field of production and circulation of ethyl alcohol, alcoholic and alcohol-containing products in terms of equipping the main technological equipment for the production of ethyl alcohol, alcoholic and alcohol-containing products, as well as equipment for recording the volume of turnover and (or) use for own needs of ethyl alcohol, alcoholic and alcohol-containing products technical means of recording and transmitting information on the volume of production and turnover of ethyl alcohol, alcoholic and alcohol-containing products into the unified state automated information system for recording the volume of production and turnover of ethyl alcohol, alcoholic and alcohol-containing products, approved by order of the Federal Alcohol Regulation Department dated February 20, 2012 No. 31 (hereinafter - Technical conditions), do not establish the requirements for the premises for the placement of the TS EGAIS.

Question: Is it necessary to undergo operator training to work with EGAIS?

Answer: Due to the fact that UTM involves integration with the existing software and technical means of the organization - the need for advanced training or undergoing any other training by the personnel of the organization engaged in the wholesale and (or) retail turnover of alcoholic beverages in order to work with its own accounting system the organization determines and conducts independently.

Obtaining a certificate of completion of the professional course preparation on the operation of the UTM EGAIS software on the person operating it not required.

Question: How to find out if the counterparty has connected to the EGAIS system?

Answer: Every week, a list of organizations connected to EGAIS in XML format is posted in the Personal Account on the official website of Rosalkogolregulirovanie on the Internet https: //service.egais .ru.

Question: What cash registers or fiscal printers are suitable for working with EGAIS?

Answer: By order of Rosalkogolregulirovanie dated December 3, 2015 No. 413, the format for submitting applications for fixing information in EGAIS was approved. If the approved format is observed when using cash registers, Rosalkogolregulirovanie does not present additional requirements for cash registers.

Question: What is the algorithm for the cashier's actions when selling alcoholic beverages?

Answer: When selling alcoholic beverages, the cash register software must determine that the product belongs to the group "Alcoholic products". Further, the cashier with a scanner must read the barcode from the federal special or excise stamp. After successful scanning, the data on the closing of the check are automatically transferred to EGAIS in accordance with the approved format. The universal transport module returns to the cash register program the data that is printed on the receipt in the form of a QR code. The check is closed.

The cash register software will block the sale if the universal transport module has returned the data to the cash register program, and the information is not recorded in the EGAIS.

Question: What liability is provided for the circulation of alcoholic beverages without fixing information in the Unified State Automated Information System (EGAIS)?

Answer: Article 26 of the Federal Law of 22.11.1995 No. 171-FZ establishes that alcoholic beverages turnover, information about which is not recorded in the EGAIS, prohibited.

In accordance with article 25 of the Federal Law of 22.11.1995 No. 171-FZ alcoholic beverages subject to seizure from illegal traffic without fixing and transferring information to EGAIS.

Violation of the accounting procedure for alcoholic beverages entails administrative responsibility in accordance with the Code of Administrative Offenses of the Russian Federation.

Question: Can an organization carry out the movement of alcoholic beverages between separate divisions (from one to another)? What documents should be used to formalize this transfer? The need for confirmation in EGAIS?

Answer: According to Clause 16 of Article 2 of Federal Law No. 171-FZ of 22.11.1995 "On State Regulation of the Production and Turnover of Ethyl Alcohol, Alcoholic and Alcohol-Containing Products and on Restricting the Consumption (Drinking) of Alcoholic Products" (including import), deliveries (including export), storage, transportation and retail sale, which are covered by the Law.

The transfer of alcoholic beverages from one separate division of an organization to another separate division of an organization carrying out a licensed type of activity and specified in licenses is carried out only if there are documents established by Article 10.2 of the Law.

In this connection, information about the turnover of alcoholic beverages, in this case about internal movement, between separate divisions must be recorded in the EGAIS system.

Question: Is it possible to equip only one cash register out of several working in one store with an alcohol scanner and only through it to punch a receipt on the sold alcoholic products?

Answer: Perhaps.

Question: is the equipment for fixing the retail sale of alcoholic beverages in the Unified State Automated Information System (EGAIS) subject to certification?

Answer: Certification of equipment for fixing the retail sale of alcoholic beverages in the EGAIS is not required.

Q: Are there detailed user instructions for the system and how will it be serviced?

Answer: Due to the fact that UTM assumes integration with existing software and technical means of the organization, the organization determines the user instructions for working with its own accounting system independently. The organization maintains its own accounting system on its own.

Technical documentation for the EGAIS universal transport module is located in your personal account on the portal http: // egais .ru

Question: What to do if EGAIS stops working or fails?

Answer: Currently, the dates for fixing data in EGAIS are set with a margin of time, which allows you to eliminate technical failures without stopping commercial activities.

Question: What cash registers or fiscal printers are suitable for working with EGAIS? Is it possible to reprogram previously used cash registers or is it necessary to purchase new equipment?

Answer: Order of Rosalkogolregulirovanie dated December 3, 2015 No. 413 approved the format for submitting applications for fixing information in EGAIS. If the approved format is observed when using cash registers, Rosalkogolregulirovanie does not present additional requirements for cash registers.

The organization has the opportunity to use the existing cash registers, if additional logic is implemented in their work in accordance with the technical documentation for the universal transport module.

Question: In what format and with what frequency is it necessary to transfer information to EGAIS?

Answer: The format for submitting applications for recording information in EGAIS was approved by order of Rosalkogolregulirovanie dated 03.12.2015 No. 413. A draft order establishing the procedure and deadlines for submitting applications for recording information in EGAIS is undergoing an approval procedure within Rosalkogolregulirovanie and is posted on the specialized portal http://egais.ru / npa.

Question: How to fill out the Register of the volume of retail sales of alcoholic and alcohol-containing products on paper?

Answer: A sample of filling out the Journal for recording the volume of retail sales of alcoholic and alcohol-containing products on paper. (xlsx, 0.016Mb)

All fields are required.

After connecting to the EGAIS system (unified state automated information system), it is recommended to first carry out work on comparing the basic configuration data and EGAIS. If an RIB is used, the mapping should be done at the central RIB site.

1. Enter in the directory of contractors information about the producers and importers of alcoholic beverages included in the store's assortment, indicating the TIN and KPP of the organizations.
2. Compare the configuration counterparty with the EGAIS organization.
3. Compare the alcoholic products of the manufacturer / importer with the configuration nomenclature.
4. Compare your own organizations selling alcohol in retail.
5. Compare the organizations of the store suppliers.

After that, you can start working with the EGAIS system in stores. The initial data matching will significantly reduce the number of invoice errors.

Work in the store:
1. Receive from EGAIS the waybills sent by the supplier to the EGAIS for this store.
2. Make a comparison of new business partners and items. The creation of a new nomenclature in stores should be strictly regulated. It is recommended to create new records of the item catalog in the central RIB site.
3. To register the receipt of goods by recounting the goods received.
4. After completion of registration, send confirmation to EGAIS.

Retail sales of labeled alcoholic beverages at the checkout of a store can only be processed using a barcode scanner that reads PDF417 barcodes on the stamp. Upon completion of the check, information about sales is automatically transferred to EGAIS. After the successful printing of the fiscal receipt, a slip-receipt for the sale of alcoholic beverages is printed with a confirmation code of the EGAIS system. A QR code can be printed if the printing of a code of this format is supported fiscal registrar... Otherwise, the confirmation code will be printed as a character string. In case of loss of connection with EGAIS, retail sales are allowed only within 3 days.

Important!
When issuing receipts for the retail sale of alcoholic beverages, regardless of the configuration operating mode (RMK or manager mode), when sending information to the EGAIS database, the completeness of the following document details is checked:
- TIN of the organization on behalf of which retail sales are conducted
- PPC of the organization on behalf of which retail sales are conducted
- Actual address of the store
- Store name
- FS RAR code
If the item is selected Nomenclature type flagged Alcoholic beverages, the filling of the document line fields is checked:
- EAN barcode
- Quantity
- Price
- Volume. The volume of alcoholic beverages in the configuration is indicated in units of "Dal", and is transferred to the EGAIS system in liters.
For labeled products (with the flag set Labeled for Type of alcoholic beverages) must be filled, in addition, the Barcode PDF417 field.
For beer and other low alcohol products, the following must be filled in:
- Fortress
-Code of the type of alcoholic beverages.

Given below detailed description processes.

Configuring the Universal Transport Module connection

Connection of the Universal Transport Module (UTM) is made in the section Administration-Item settings-EGAIS exchange settings ... To configure the parameters, set the flag Alcoholic beverages.

Date of registration of retail sales in EGAIS defines the date from which the system will ask for the brand code when registering a retail sale. To create exchange settings with EGAIS in the list, click the button Create and enter the settings: Organization,Trade point,Address and PortUTM.

Directory item Organization in the EGAIS system must be set manually by filling in correctly FS code RAR,INN,Checkpoint and Address.

If necessary, on the tab Outgoing requests to EGAIS you can view the generated requests and their status and download the responses to requests using the command Process responses.

In order for the results of queries in the UTM to enter the configuration automatically, you need to configure routine task Processing of EGAIS responses in the list Scheduled and background jobs(Administration-Support and service-Scheduled tasks).

Preliminary comparison of the nomenclature and alcoholic beverages of EGAIS

To compare the configuration data and EGAIS services are used Comparison of EGAIS organizations and Comparison of the EGAIS nomenclature... Services are available in the section Reference information for users with additional profiles Responsible for managing counterparties and Responsible for maintaining the nomenclature.

First, you need to obtain information from the classifier of EGAIS organizations for your own organization, domestic producers of alcoholic beverages, importers and suppliers. When executing the command EGAIS classifiers-Upload Organizations a window opens in which you must enter the TIN of the required organization.

After processing the request, a list of departments of the organization, the TIN of which was specified as a parameter, will be displayed on the left side of the service form. For each classifier record, it is necessary to find a match in the directory of counterparties and establish a connection using the command Compare... Several EGAIS organizations can correspond to one record of the directory of contractors. The control is carried out according to the values of the fields of the EGAIS classifier "INN" and "KPP". By these values, you can set the selection in the directory of counterparties. By double clicking on the selected nomenclature, you can view all related EGAIS records. You can undo an erroneous mapping using the command Cancel communication... This will cancel the links of the selected records.

If the counterparty is not found, you can use the command Create counterparty... The system will ask for the group to which the new record will need to be placed. When creating a field counterparty INN,Checkpoint,Actual address will be filled in from the classifier of EGAIS organizations.

To upload to information base not only information about the domestic manufacturer and importer, but also about the products supplied to them, you must use the team Download alcoholic beverages... At the same time, information on all foreign manufacturers of products supplied by the importer will be loaded into the information base. For manufacturers of imported products, you should also create entries in the directory of business partners. This is necessary so that later, when creating an item, the field Manufacturer filled in automatically.

After the comparison of manufacturers and importers, you can proceed to the comparison of the item using the service "Comparison of items of EGAIS". In the left pane, records of the EGAIS alcoholic beverages classifier are displayed, in the right pane - the nomenclature reference book. In the command menu of the left panel, using the switches, you can select only records of the EGAIS alcoholic beverages classifier that are not related to the nomenclature and set the selection by one of the fields, for example, by importer. For a new item, batch creation of item cards is supported.

Formation of documents for the receipt of alcoholic beverages

To receive documents from EGAIS, you need to go to the list EGAIS consignment notes(Stocks and purchases-Purchases) and fill in the selection fields Organization and Shop... In this case, the command becomes available Load TTN... When the command is executed, a request is generated in the EGAIS system to receive receipt documents intended for the selected store.

The received invoice can be viewed by double-clicking it. If such a delivery to the store is not expected and the TTN was issued incorrectly, then the user can send a notification to the EGAIS system about the error using the command Refuse TTN... However, it should be noted that this action is irreversible, it is impossible to get it again from the EGAIS system, and further actions in the program based on this TTN are also blocked.

After making sure that TTN EGAIS refers to the expected delivery, the user executes the command Create goods receipt... This opens the document form Receipt of goods... If not all positions of the TTN EGAIS are mapped to the configuration nomenclature, then the user can use the services for matching organizations and nomenclature directly from the document.

The processing status of the document in the list of EGAIS consignment notes changes to Processed.

After all invoice items are matched with the item, the User confirms the completion of work with the item using the command Complete product matching... At the same time, the tabular section is formed Goods after the fact and the document totals are displayed.

After holding the document in the command panel, the command becomes available Send the EGAIS act, with the help of which the receipt of the TTN in the EGAIS system is confirmed. This operation, as well as refusal from the EGAIS consignment note, is one-time. The interface for integration with EGAIS is not provided for repeated or clarifying operations.

After sending confirmation of receipt to EGAIS, the status of the invoice changes to The answer was sent to EGAIS.

Accounting for discrepancies in admission

If, when recalculating the goods, discrepancies in the actual availability of goods with the invoice are revealed, the user, as well as when accepting a regular supplier invoice, sets the flag There are discrepancies, and on the bookmark Goods after the fact makes changes.

At the same time, the totals are formed according to the fact and according to the supplier's data. When the command Send EGAIS act is executed, the data on discrepancies will be transferred to the EGAIS system for confirmation by the supplier.

Registration of retail sales of alcoholic beverages

The behavior of the system when registering retail sales of alcohol varies depending on the setting Start date of registration of retail sales in EGAIS... From the moment of the due date for the marked alcohol nomenclature, you will be asked to enter the brand code in the format PDF 417. The system will also check that the brand code has been entered in the check once. Sign Labeled set for Type of alcoholic beverages.

When scanning the barcode of the alcoholic beverages to be marked, a window for entering the barcode of the brand with a hint picture appears on the screen. After reading the stamp code, the line is added to the check. If the cashier makes a mistake and reads another barcode instead of the stamp code, the system reports an input error. When other goods or unmarked alcoholic beverages are added to the check, the request for an additional barcode is not generated, the lines are added to the check in the usual way. If the checkbox is set in the RMK settings Combine items with the same product, then the positions with the labeled alcoholic products will not be merged, the rest of the positions will be merged as before, including beer.

Using 1C: Retail to confirm the purchase in EGAIS

The Federal Service for the Regulation of the Alcohol Market (FS RAR) issued an information message dated July 20, 2015 (http://www.fsrar.ru/news/view/?id=1189), setting the deadlines for the participants in the alcohol market to start fulfilling their obligations to transfer information to EGAIS:

organizations engaged in the production of beer and beer drinks, cider, poiret, mead - from 01.10.2015;
organizations engaged in the purchase, storage and supply of alcoholic and alcohol-containing products - from 01.01.2016;
organizations and individual entrepreneurs engaged in the retail trade of alcoholic beverages and the purchase of beer and beer drinks, cider, poiret, mead for the purpose of subsequent retail sale:

in terms of confirmation of the fact of purchase - from 01/01/2016;
in terms of retail sales - from 01.07.2016.

In this regard, our company has developed a software product for 1C: Enterprise 8 to organize an exchange with the Unified State Automated information system accounting for the volume of production and turnover of ethyl alcohol, alcoholic and alcohol-containing products (EGAIS).

SOFTWARE PRODUCT "EGAIS" ADAPTED FOR
CONFIGURATIONS ON 1C 8.2, 8.3

Processing is actively developing, in the near future the list of supported configurations will be significantly expanded.

1C 8 Enterprise Accounting 1.5 PROF
1C 8 Enterprise Accounting 1.6 PROF
1C 8 Enterprise Accounting 2.0 PROF
1C 8 Enterprise Accounting 2.0 with the BUKHALCO module
1C 8 Enterprise Accounting 3.0 PROF
1C 8 Enterprise accounting KORP 2.0 PROF
1C 8 Enterprise accounting KORP 3.0 PROF
1C 8 Integrated Automation (CA) 1.1
1C 8 Integrated Automation (CA) 2.0
1C 8 Manufacturing Enterprise Management (UPP) 1.3
1С 8 Enterprise Management (ERP) 2
1C 8 Trade Management 10.1, 10.2, 10.3
1C 8 Trade management 11.0, 11.1, 11.2, 11.3, 11.4
1C 8 Trade and customer relationship management (CRM), revision 3.0
1C 8 Management of a small (our) company (UNF) 1.6
1C 8 Integrated automation of alcoholic beverages (CATAP)
1C 8 Management of trade in alcoholic beverages (UTAP) 10.3
1С 8 Management of trade in alcoholic beverages (UTAP) 11
1C 8 Beer and non-alcoholic plant (PBK)
1C 8 Distillery (distillery)
1C 8 Retail 1.0
1C 8 Retail 2.2
1С 8 East Foods 8.1
You can also offer your own configuration option based on 1C: Enterprise 8, which requires the work of our report, and we will adapt it to your order as soon as possible.
ATTENTION. Basic versions will not be supported because it is necessary to make modifications to the configuration that do not affect the further update of the program. The number of licenses required for the purchase can be calculated as the number of JaCarta keys - one software product license for each key. If an organization has several retail outlets or separate subdivisions, then one basic license for the first outlet will be required, and an additional license for the remaining points. The processing code is open, you can make any changes, only the licensing module is closed, which does not affect the operation of the software product. Download instructions for making changes to the configuration Download presentation

KEY FEATURES

The software product is a visual interface for working with a universal transport module (UTM), and supports the following capabilities:

Operations / Product	Wholesale 17,000 rubles	Retail 10,500 rubles	Wholesale + Retail RUB 25,000	Wholesale + Production up to 300 thousand d 22,000 rubles	Wholesale + Production over 300 thousand decaliters 28,000 rubles	Wholesale + Import 20,000 rubles
support for document exchange format with UTM version 2
Loading the directory of the organization, comparison with 1C data
Loading directories of manufacturers / importers, comparison with 1C data
Loading reference books of alcoholic beverages, comparison with 1C data
Loading of reference books of counterparties, comparison with 1C data
Loading documents of consignment note from suppliers, returns from buyers, transfers from separate divisions
Uploading a request to cancel the TTN to the sender
Sending acts of confirmation / refusal / discrepancy to the TTN
Unloading the act of refusal for the recipient on the sent TTN
Unloading of consignment notes for buyers, unloading of returns to suppliers, transfers between separate divisions		+ (except for TTN for buyers)
Unloading of acts of statement on the balance sheet by brands
Unloading the cancellation of acts of inclusion on the balance sheet
Unloading of certificates of write-off of products by brands
Unloading the cancellation of product write-off acts
Loading EGAIS balances, requesting mini-balances

Uploading a production report
Uploading cancellation of production report
Unloading the report of the ASI&U daily allowance
unloading the AS&U report at a point in time	-	-	-	+	+	-
Uploading a product import report
Unloading a cancellation of a product import report
Request to add a new foreign counterparty
Request to add new products
Uploading requests for cancellation of the TTN from recipients, sending confirmation / refusal to the request
Request for barcodes of excise stamps in EGAIS by series and number of the bottle stamp, printing the received barcodes in PDF417 format
unloading the transfer of goods to the trading floor (register 2)
unloading the return of goods from the sales area (register 2)
unloading the statement on the balance of goods in the trading floor (register 2)
unloading the act of write-off of goods in the trading floor (register 2)
request for balances in the trading floor (register 2), request for mini-balances
request for movements between registers
Creation of a reference book of 1C goods according to EGAIS data, if goods in 1C have not yet been filled
Creation of a reference book of 1C counterparties according to EGAIS data, if counterparties in 1C are not yet filled

The data received from EGAIS can be automatically compared with the data in reference books from the database. If matching cannot be performed, a manual mode setting correspondences. The received data is automatically written into the program.

The following functions are also available for regular forms:

Unique handling of incoming requests, allowing you to conveniently view and search requests

Convenient work with UTM logs, by which you can search for errors in its work without searching in the log files in the UTM folder

Here is how FS RAR proposes to exchange data: through command line send requests to EGAIS and process the received XML files.

And this is how we propose to exchange data with EGAIS: by clicking on the button in processing, you can either send the required request to EGAIS, or automatically process it and write it into 1C.

Requests to EGAIS are sent automatically to EGAIS and the program waits for a response from it with the received data:

For managed forms:

After receiving the answer, they can be written to directories in the 1C database:

For managed forms:

Also, using processing, you can automatically receive and write to the database unique code FS RAR for work with EGAIS.

On the Requests tab, you can view incoming and outgoing requests to the UTM directly from 1C, without resorting to viewing files or launching a browser:

Incoming documents from suppliers of TTN and certificates to TTN can be automatically downloaded and recorded in the database:

Also, the responses of suppliers to our acts of discrepancy are uploaded, and acts of discrepancies of customers to the TTN sent to them. They will also need to send a confirmation or refusal.

There is the possibility of unloading TTN for buyers, returns to suppliers and transfers between separate divisions:

As well as acts of statement on the balance of products

and acts of write-off:

Our module implements functionality for manufacturers and importers who switch from PS EGAIS to UTM. There are documents of statement on the balance sheet for the production and import of both beer and alcoholic beverages, where you can specify all the necessary parameters. The ability to cancel erroneously sent documents has been implemented.

Sample document for manufacturers:

ASI&U daily report:

For importers:

In case of erroneous sending, the specified documents can be canceled by a special request.

Also in our module there is a block for working with register 2 (trading floor).

You can upload checks for non-cash payment:

Transfer / return goods to / from the trading floor:

And also to request the balances in the trading floor of the EGAIS, put the products on the balance sheet and write them off.

PREPARATION FOR WORK WITH EGAIS

1. It is necessary to obtain a USB key JaCarta PKI \ GOST for each outlet. It can be purchased at any certification center where you purchased EDS keys for alcohol declarations. Or you can get these keys from the developer on the website: http://www.aladdin-rd.ru/catalog/jacarta/pki-gost/

2. As you get the key, you need to get access to your personal account on the site http://egais.ru. Detailed video instruction on registration personal account, recording and obtaining a certificate, installing UTM (universal transport module) is available at: http://egais.ru/news/view?id=8

3. After receiving and recording a certificate for the JaCarta key and installing UTM, you can start working in 1C: receive data on the organization, contractors, manufacturers / importers, alcoholic beverages. The data received from EGAIS will need to be recorded in 1C. The software product automatically compares the data received from EGAIS with the data in the 1C database: for counterparties by TIN / KPP, for goods by name. In the lines that the program will not be able to identify automatically, you will need to manually select a match from the directory.

4. As the directories will be synchronized with EGAIS, it will be possible to start receiving TTN and Certificates B from suppliers, to send acts of acceptance / refusal / discrepancy based on the received data. See leftovers, etc.

REQUIREMENTS FOR WORK WITH EGAIS

In the program 1C 8.3 "Enterprise Accounting 3.0" it is possible to keep records of alcoholic beverages.

In the course of the article, we will indirectly touch upon the topic that was introduced since 01.01.2016 (when updating to the desired release, links to this information will appear in the program).

To enable this function, go to the "Main" menu, then the "Functionality" subsection.

By going to this section, you will see several tabs. We need the "Trade" tab. There you should check the box "Alcoholic products":

Receipt of alcoholic beverages

Before creating a receipt document, we will create a card for goods containing alcohol.

For example:

After enabling the functionality "Alcoholic products" in the product card, we will see an additional section of the same name. The manufacturer should be indicated as shown in the figure.

Press the button "Write". After that, go to the "More ..." menu.

In this menu, select the item "Information about alcoholic beverages":

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We fill in the information. You will need them for reporting.

Registration of admission. If you updated to the latest release in late 2015 - early 2016, a window with information should open when you enter the "Income" section. There, as I mentioned earlier, there is a link to information on the EGAIS. If you have an official subscription to ITS, you can go in and read information on working with this system.

We press the button "Post and close".

Now we need to make sure that the sale is reflected in our accounting.