Electronic budget accounting and reporting step by step instructions. Submission of budget reporting by recipients of budgetary funds to GIS "electronic budget

State Integrated Management Information System
public finance "Electronic budget"

Accounting and reporting subsystem

List of typical problems encountered by users when working in the accounting and reporting subsystem of the "Electronic Budget" system

An error occurred when importing a report with the message: "Document transformer not found", or with a message indicating a mismatch in the number of fields in blocks, or when importing a part of data into a report (line, section) was unsuccessful. It is required to check the file name for compliance with the File Format Requirements (TFF) and the form code specified in the file. Requirements for formats can be found at http://roskazna.ru/gis/dokumenty/.
An error occurred when making changes (deleting) to the reference book entry "Reporting forms reconciliation settings" - there are no rights to make changes. It is required to check whether the user has been given the role of "Administrator of local directories". You can also make changes to the reconciliation setting created only by users of the same organization to which the current user belongs. Only the reporting user can make changes to the settings created by the user for reporting for their subordinate organizations.
An error occurred while creating an entry in the reference book "Settings for reconciliation of reporting forms" - when choosing an approver, the user's full name is absent or is repeated several times. To search for a user, you must use the filtering fields above the list of users. There you need to enter a part of the surname as follows -% Ivano%. If the surname is repeated several times, then it is necessary to select the user's full name with the maximum index after the surname.
Unable to save report after making changes. After clicking the "check" button, there is no need to save the report again - it was already saved during the check. You just need to close the report
Unable to download the text portion of the explanatory note. In order to add an explanatory note, you need to create a new report on f. 0503160 (explanatory note), go to the "attachments" tab, click the "add attachment" button, select a text file with an explanatory note, or an archive with this file, save and close the report.
An error occurred when signing the reporting form "This user cannot approve the document." Check whether the reconciliation setting for this form is filled in correctly, whether there is a duplicate directory entry in the same form and with the same reporting subject code, check the user's presence of the "CO.003" role. If the role "СО.003" is not present, then contact the security department of the TOFK at the place of service to add this role.
Browser freezing error while signing. You need to upgrade your browser to mozilla firefox version over 33, Java to version over 1.7. Check that the TLS client plugin is allowed in the browser settings.
The error of the absence of a budget accounting account in the report f.0503769, 0503169, 0503125. You must contact your parent organization to add the code to the Work Chart of Accounts. The addition is made after agreement with the GRBS and the Federal Treasury.
The file is not loaded with the message "chapter code does not match ...". The file contains an error in the field "IST =. In" this field must be a chapter code, not a UBP code. You need to fix the code and try to download the report again.
The form has changed to the "created with errors" status, although all control icons are colored green. You need to check if the reconciliation setting has been made and if there is another reconciliation setting in the same form and with the same subject ID.

By order of the Government of the Russian Federation of 20.07.2011 No. 1275-r, the Concept for the Creation and Development of the State Integrated Information System for Public Finance Management "Electronic Budget" (GIIS "Electronic Budget") was approved. Section 4 of the Concept provides for the creation and development of the accounting and reporting subsystem.

Decree of the Government of the Russian Federation of June 30, 2015 No. 658 "On the State Integrated Information System for Public Finance Management" Electronic Budget "defines the purpose, tasks and main functions, as well as the participants of the GIIS" Electronic Budget ", the procedure for commissioning components and modules. According to clause 19 of the said Resolution, the Operator GIIS "Electronic budget" the Ministry of Finance of Russia and the Federal Treasury were determined.

In accordance with the Action Plan for the development of the GIIS "Electronic Budget" for 2016-2018, approved by the First Deputy Minister of Finance of the Russian Federation T.G. Nesterenko, from October 1, 2016, the budget reporting of the pilot GRBS of the Federal budget, the administrators of budget funds subordinate to them, recipients of budget funds, budgetary and autonomous institutions, as well as organizations that have been delegated the authority to administer income (hereinafter - pilot organizations) are subject to submission, a set and consolidation by means of the "Accounting and reporting" subsystem of the GIIS "Electronic budget" (clause 3.5.2 of section 3.5. "Accounting and reporting subsystem").

In accordance with clause 7 of Appendix 2 to the order of the Ministry of Finance of Russia dated 07.07.2016 No. 110n, the operator of the "Accounting and Reporting" subsystem of the GIIS "Electronic Budget" is the Federal Treasury.

Thus, if earlier federal GRBS submitted consolidated statements to the Federal Treasury, now the pilot organizations responsible for preparing budget reporting submit primary reports to the Federal Treasury through the "Accounting and Reporting" subsystem of the GIIS "Electronic Budget", which are subject to consolidation.

The uploading of accounting (budget) reporting data in the formats of the Federal Treasury is implemented in software products:

1C: Accounting of a state institution 8, edition 1;
1C: Accounting of a state institution 8, edition 2;
1C: Military unit 8;
1C: Accounting for budget funds managers 8;
1C: Set of reports 8;
1C: Budget reporting 8.

These software products implement a unified mechanism for configuring the export of reporting data. Export of reports in electronic form is carried out using the service form "Export of reports of institutions", which specifies the settings for exporting reports (the item of the directory "Report export settings") and processing for uploading reports in a certain format.

To download reporting data in the formats of the Federal Treasury, the following processing is supplied as part of a typical configuration:

Unloading GRBSvFormateFK<версия формата>.epf - implements the export of reporting data in accordance with the current requirements for formats and methods of electronic transmission of budget reports of the main administrators of federal budget funds, chief administrators of revenues, chief administrators of funding sources submitted to the Federal Treasury;
UnloadingAUiBUvFormateFK<версия формата>.epf - implements the export of reporting data in accordance with the current requirements for formats and methods of electronic transmission of financial statements of state (municipal) budgetary and autonomous institutions submitted to the Federal Treasury
UnloadingInFormateFK<версия формата>.epf - implements the export of reporting data in accordance with the current requirements for formats and methods of electronic transmission of reports on the execution of the consolidated budget of the constituent entity of the Russian Federation and the territorial state extra-budgetary fund, submitted to the Federal Treasury.

Requirements for formats and methods of electronic transmission of budget reports of the main administrators of federal budget funds, chief administrators of revenues, chief administrators of funding sources, submitted to the Federal Treasury (Version 4.11)
Requirements for formats and methods of electronic transmission of financial statements of state (municipal) budgetary and autonomous institutions to the Federal Treasury (Version 8.0)
Requirements for formats and methods of electronic transmission of annual, quarterly and monthly reports on the execution of the consolidated budget of a constituent entity of the Russian Federation and the territorial state extra-budgetary fund, reports on the execution of budgets of state extra-budgetary funds submitted to the Federal Treasury (Version 3.0.25)

Processings that implement current formats are promptly published on the technical support website for official users.

You can read about setting up reporting export in federal treasury formats in the article “Setting up reporting export. Connection and updating of reporting upload formats "

Instructions on the procedure for setting up the coordination of reporting forms in the "Accounting and Reporting" subsystem of the GIIS "Electronic Budget".

In connection with the changes in the procedure for setting up the coordination of reporting forms in the accounting and reporting subsystem of the GIIS EB, please read this instruction. The setting must be generated anew, since the old settings have been deleted.

In the subsystem Accounting and reporting of electronic security, it is necessary to enter the tab "Forms - Accounting and reporting - Directories - Reporting and accounting - Settings for coordinating reporting forms" (Fig. 1).

Press the button "Create a new document" (Fig. 2).

Select an entry from the directory "Subjects of reporting" (The directory opens if the organization has more than one type of authority, for example: AUBU, PBS, RBS) (Fig. 3).

The "Setting the coordination of reporting forms" will open (Fig. 4)

In the block "Basic information" the following fields are automatically filled in: Code, Organization, Subject of reporting.

Name - fill in manually. It is intended for displaying a record in a list form (Fig. 5).

In the "Reporting forms" block, you need to add a list of forms for which the approval setting will be performed (Fig. 6).

1) Formation of adjustment settings for all forms is available;

2) It is available to form a separate setting for the approval of the reporting form.

Configure matching for all forms.

Press the button "Select all forms from the reporting set" (Fig. 7).

Select a reporting set (Fig. 8).

The list will display all forms for which this reconciliation setting will operate (Fig. 9). The list of forms can be changed by adding or removing forms for which a different list of approvers / signers is supposed.

Configuring approval for one or more forms (if necessary).

Press the button "Select forms from the reporting set" (Fig. 10).

Select a reporting set (Fig. 11).

Mark specific (interesting) reporting forms with a marker (Fig. 12). Click OK.

Fig. 12

In the "List of assigned powers" block, it is necessary to fill in the list of coordinators and approvers (Fig. 13).

In the “Approving” subsection, click on the reference book symbol - select the appropriate employee (Fig. 14). After that, in the “Order of approval” column, manually specify the number of the order of the approver in ascending order (For example: 1,2,3 ...). If approval is not required, select the "Skip approval" item.

In the “Approvers” subsection, opposite the position (Chief Accountant, Manager), click on the reference book symbol - select the appropriate employees (Fig. 15). The "Manager" line must be filled in!

The “Chief Accountant” is the first to approve, the “FES Manager” is the second to approve, the “Manager” is the last to approve.

Filling in the fields "Chief Accountant" and "Head of FES" is determined by the user.

In the "Additional information" block, fill in the "Effective date" field (Fig.16). For example, you can specify 01.01.2016. Please note that the start date of the template must be earlier than the start date of the reporting period for which the report is generated.

Additionally, we inform you that training materials for working in the Accounting and Reporting subsystem of GIIS EL can be found on the resource:

http://elearning.otr.ru/course/view.php?id=51

On this resource in section “5. Practical tasks "posted training examples on setting up the coordination of reporting forms:

"New. Formation of adjustment settings for all forms that make up the reporting set ";

"New. Formation of adjustment settings for one or several forms ".

Order of the Government of the Russian Federation of 20.07.2011. No. 1275-r approved the Concept for the Creation and Development of the State Integrated Information System for Public Finance Management "Electronic Budget", the main purpose of the creation and development of which is to ensure transparency, openness and accountability of the activities of public authorities and local governments, as well as to improve the quality of financial management of organizations public administration sector through the formation of a single information space and the use of information and telecommunication technologies in the field of public finance management.Subsequently, the Decree of the Government of the Russian Federation of June 30, 2015 N 658 "On the state integrated information system for managing public finances" Electronic budget "approved the Regulation on the state integrated information system for managing public finances" Electronic budget ".

One of the target indicators for the creation and development of the Electronic Budget system is to provide access to work in the Electronic Budget system for all constituent entities of the Russian Federation and not less than 50 percent municipalities of the Russian Federation.

One of the subsystems of the "Electronic Budget" information system is the "Accounting and Reporting Subsystem", the full operation of which on the scale of the Russian Federation will begin on 01.01.2017. Thus, all state institutions at the level of the Federal budget of the Russian Federation, as well as budgets of other levels, budgetary and accounting statements for 2016 must be submitted using the "Electronic Budget" information system.

Ministries, Departments and Agencies, including subordinate institutions participating in the pilot project of the second wave, will have to submit information on budgetary and accounting reporting to the Electronic Budget information system, starting with reporting for 9 months of 2016, i.e. as of 01.10.2016

Ministry of Finance of the Russian Federation, and Federal Treasury of the Russian Federation provide a large amount of information on connecting users to the necessary systems, including training videos. After completing all the organizational measures to connect to the accounting and reporting subsystem of the "Electronic Budget" information system, the chief accountant of any institution, department and department will face an eternal question:"Where is his button ????"

Let's tell.

For the correct integration of data from one information system to another, you need:

Publishing download formats to one information system
Availability of appropriate formats for uploading from another information system
Stable Internet connection and local user support
Manual dexterity of the user (correct execution of the export / import operation)

The points.

As of the day of this writing, it is known that when importing reports from files in the "Electronic Budget" system, text files in the FC format (* .txt) are used
For users of the "1C: Accounting of a State Institution 8" program, the processing of uploading reports in FC format is included in the standard delivery of upload formats as part of the following releases:

Accounts department of a state institution 8 ed. 2 (current release 2.0.47.20 as of 09/21/2016.)

For state institutions- valid as of 09/21/2016. format 4.11 ( "Unloading in FC 4.11 format")
For budgetary and autonomous institutions- valid as of 09/21/2016. format 8.0 ( "FC format for reporting autonomous and budgetary institutions 8.0")
For Financial Authorities / State Extra-Budgetary Funds- valid as of 09/21/2016. format 3.0.25 ("FC format for reporting FO 3.0.25")

Upload formats are updated when the next release is updated. Additional connection of external unloading processors, in most cases, is not required.

Accounts department of a state institution 8 ed. 1 (the current release 1.0.42.5 as of 09.21.2016). Information from the ReadMe file included in the delivery of external processors for the Exterp catalog:

External processing for uploading reports should be connected, and subsequently updated to the current ones.

To do this, go to the section "Financial statements" using the menu item "Accounting" - "Regulated reports"

Press the button "Unloading"

In the "Uploading reports" window, click on the "Exchange format" button to select an item from the "Financial statements upload formats" directory and click on the "Create" button

Then, in the window for creating a directory element, click on the "Load from file ..." button, specify the path to the current upload format in the form of external processing from the Extrp catalog, paying attention to the date the file was created, and click the "Open" button.

After that, the name, version and processing information for the new element will be automatically filled in:

After clicking on the "Select" button, the created element will be selected in the "Exchange format" field:

3. The stability of the Internet connection is provided by the Internet provider, the system administrator of the institution will provide support for the work of the local user.
4. Carrying out an export / import operation:Export from the program "1C: Accounting of a state institution 8"

"1C: BGU 8" Edition 2

In the "Accounting and Reporting" section, follow the link "1C: Reporting" to the list of accounting and tax reports, and after creating the corresponding reports containing correct data, click the button "Unload", by choosing one of the commands: "Unload selected report" or "Bulk unload":

On the "Upload" tab, select the appropriate institution, the period of the uploaded reports and press the selection button in the "Exchange format" field to select the appropriate upload format:

Set the upload format corresponding to the type of government institution, indicate the way of uploading reports. In the settings window, in the "Archive reports" field, you should define the format of the uploaded files in terms of the need for archiving ("Yes" - the uploaded reports will have the "* .zip" format, "No" - the downloaded reports will have the "* .txt" format).

Set the flag in the appropriate positions to select reports for upload, click on the "Upload reports" button:

Report unloading protocol: