Converting the scanned document into a Word. Practical help: how to translate a scanned document into "Word

After you finish searching for a document, you can open the document in Word to edit it. How to do this depends on the version of Office in which you are installed.

Scan PDF document and edit in Word

Advice: Conversion works best with documents that contain mostly text.

Scan a document according to the scanner instructions and save it to your computer as a PDF file.

In Word, select file > Open.

Navigate to the desired PDF file on your computer and press the button Open.

You will see a message that Word will convert the PDF to an editable Word document. Click the button OK.

see also

The option from a scanner or camera to scan images and documents is not available in Word 2010. Instead, you can use the scanner to scan the document, and save the file to your computer.

Microsoft Office Document Imaging has been removed from Office 2010, but you can install it on your computer using one of the options described in Install MODI for use with Microsoft Office 2010.

Before continuing

Find and open images of Microsoft Office documents for Microsoft Office Document Imaging from the Windows Start menu.

On the menu File select team Open.

Find your scanned document and click Open.

After Microsoft Office Document Imaging starts, press CTRL + A to select the entire document, and then press CTRL + C.

Start Microsoft Word.

In the tab File press the button Create.

Double click the item new document.

Press CTRL + V to paste the contents of the scanned document into a new file.

The option from a scanner or camera to scan images and documents is not available in Microsoft Office Word 2007. Instead, you can use the scanner to scan the document, and save the file to your computer.

Step 1: Install Microsoft Office Imaging Document

Quit all programs.

Advice: We recommend that you print this section before exiting all programs.

Open Control Panel: Right-click the Start button and then select Control Panel or enter Control Panel in the Windows search box.

On control panels click Programs, and then - Programs and Features.

Right-click the name of the edition Microsoft Office is installed, or right-click Microsoft Office Word 2007(depending on how part of Office or a separate program Word is installed), and then click Change.

Please select Add or remove components and then press the button Proceed.

In chapter Installation options click the plus sign (+) next to the component Office Tools.

Click the arrow next to the component Microsoft Office Document Imaging, select an option Run everything from my computer and then press the button Proceed.

Step 2: Create a document that can be edited

Scan your document following the instructions for your scanner.

Before continuing, convert the resulting file to TIFF format. To do this, you can use Paint or another similar program.

You now have a document that you can edit. Remember to save the new file so you don't lose your changes.

You can scan text documents or images using a scanner or multifunction device. If there are none, then iPhone or iPad mobile gadgets will do. In this article, we will take a closer look at how to scan a document in Word with the possibility of subsequent recognition.

Two stages of scanning

1. Scanning. The device takes a photo of the document and saves the image in the desired format - .jpg, .gif, etc. The scanned copy can be saved on a computer or removable media.


2. Recognition. Converting photographed text to normal text for saving and editing in Word. The recognition process itself takes place without the participation of the MFP, using special software. The most convenient is Adobe FineReader.

Scanning process

1. Open the scanner settings - Start - "Devices and Printers" - the icon with the connected equipment.
2. We put the document with the text down, so that the edges do not go beyond the boundaries of the working area of ​​the scanner.
3. Close the cover of the scanner and press it tightly against the document to exclude light from entering.
4. We set the resolution - the higher it is, the better the image quality. For text documents, 400-500 is enough. Color - black and white. Image size - A4. Click "Scan" and specify the location where to save the finished file.

Recognize text in Word

Launch FineReader on your PC. It looks like this:

Set the language in which the text is printed. If there are 2 or more languages ​​in it, then mark it in the settings.

Go to the "Recognize" - "Open Image" option. Select the file you want.

Images of scanned copies will appear on the screen. The recognition result will be on the right.

To expand a scanned copy, you need to use the appropriate buttons. Then tell the program which part needs to be recognized and what data format will be output - a plate, a picture, a text. Each type has its own icons. For example, in a document, textual parts will be highlighted in green, charts - in red, tables - in blue.

After preparing all the pages, you need to select them using the keyboard shortcut Ctrl + A and click on the "Recognize" option. Save the resulting Word document by clicking the "Save" button in the top menu.

Instructions

To translate a scanned document into Word, you need to recognize the text on it. To do this, use a program such as ABBYY FineReader, designed to solve such problems. In addition, using the interface of this program, you can also scan documents. As an analogue of FineReader, you can use programs such as CuneiForm, Readiris Pro, Free OCR, SimpleOCR, etc.

To start in a scanned document, open the document in your chosen program. If the document is multi-page, specify the range of pages that you want to recognize. You can also specify the area on the page to be recognized. Additionally, you can select the language of the text in the recognized document, field values ​​and other parameters. Click on the "Recognize" button.

Upon completion of the recognition procedure, the received text will open in an additional window. You can check it and manually make changes, correcting errors made by the program, if any. You can skip this step and return to editing the text immediately after saving the document. Then click on the "Save" button.

You will be prompted to save the edited text in one of several formats. We are interested in the Microsoft Word format. Select the .doc format, give the document a name and save it. The task is completed - the scanned document has been translated into Word.

note

Depending on the selected program for recognizing scanned documents, the names of program elements, as well as additionally set parameters, may slightly differ. However, the general algorithm for working with the program remains unchanged regardless of which software product you have chosen.

Sources:

• how to print a document in a Word

A time comes in the life of a personal computer user when he gets acquainted with such an additional device as a scanner or copier. He has to copy or scan any images or texts for his own purposes. The photographs are then corrected and the texts are recognized. Sometimes it happens that the document you printed contains several errors. But, as luck would have it, the original of this document does not appear on your computer. The scanner and the corresponding program will help you with this.

You will need

• ABBYY Fine Reader software.

Instructions

With this program you can do anything you want with a scanned document or image. But the program is on the developer's site, which will require you to pay for the program's work. After installing and activating the program, in the main window, click on the Scan & Read button.

Scanning is performed in 2 steps:
- preliminary - press the appropriate button and set the necessary color settings, if necessary;
- scanning - this procedure is much slower than preview.

After that, proceed to the next step - text recognition. In a new window, you must indicate in what language your document was printed - click the "Next" button. OCR starts.

After completing this procedure, pay attention to the recognition quality. Those elements of the recognized document that are highlighted in color must be edited. This is due to the poor print quality of the document. After correcting all errors, copy the text into a Word document and save.

Sources:

• how to scan and then recognize text

The text is scanned in order to convert it from "analog" format to digital. In the process of this conversion to text, errors often creep in. Therefore, the text sometimes has to be edited. This can be done in several ways.

Instructions

The text is an image in .tiff, .jpeg, or.gif format, which is not, in fact, a standard text document. To convert an image with text into real text, various programs with the function of so-called text recognition are used. One of these programs is a well-known product from ABBYY called Fine Reader. To recognize text using this program, you just need to open a file with an image, set the text language and click the "Recognize" button. after a while the program will generate a text document that can be modified. Fine Reader is capable of recognition in 186 languages ​​and has the widest range of functions for working with originals of various qualities.

If you don't want to shell out for Fine Reader (the full version of which costs more than 1400), then you can use online tools for text recognition. There are many text recognition services on the Internet. The most powerful of these is Fine Reader Online ( http://finereader.abbyyonline.com/ru/Account/Welcome), which allows recognition of up to 5 files, as well as completely non-commercial solutions such as Free OCR ( http://www.free-ocr.com/)and http://www.newocr.com/... To work with these services, simply download files from, select the language and format of the text file and get ready-to-edit text.

note

Use online text recognition services if you need to recognize a small number of pages. If you are constantly engaged in scanning and OCR, get a powerful paid program.

The parameters that can be used to measure the text are the number of characters that make it up, the number of words it contains, as well as the number of lines, paragraphs and pages. To measure all these parameters, it is most logical to use the built-in functions of the text editor in which the text is created and edited. The Microsoft Office Word word processor provides this capability.

You will need

• - word processor Microsoft Office Word.

Instructions

Once you've started your word processor, load a document containing the text you're interested in. This can be done by copying the required text somewhere and pasting it into a blank Word document, or by opening the file through a dialog box launched by pressing the Ctrl + O keyboard shortcut. You can see one of the text measurement parameters immediately after loading - on the left side of the status bar ( this is the bottom bar of the document window) the number of words in the text will be placed.

Go to the tab with the name "Review" and in the group of commands "Spelling" click on the last icon in the list. When you hover the mouse cursor over it, the explanatory text "Statistics .." will pop up. As a result, a small window will open, which will contain detailed information about the text - the number of pages, words, signs (both with and without spaces), paragraphs and lines. Here you can also uncheck the box "Consider labels and footnotes" if the text contains these elements, and you need statistics without taking them into account.

Click with the left mouse button on the inscription in the status bar containing information about the number of words to display the exact statistics window that was described in the previous step - this is a faster way to access it.

Highlight any sentence, paragraph or any other fragment if you need to measure not the entire text, but only a certain part of it. After that, in the status bar, another number will be added to the total number of words in the entire text through a fraction, indicating the same indicator for the fragment you selected. By opening the statistics window in one of the methods described in the previous steps, you can find out more detailed information about the part of the text you have selected.

Related Videos

It often happens that you need to edit the text contained only in the paper version. For recognition and editing at the moment there are many programs that differ not only in the quality of the results, but also in advanced functionality. Fine Reader is one of the best applications out there for accomplishing these goals.

When working with text documents, it is often necessary to type text from an already printed document. This kind of work is not very pleasant and time-consuming.

Fortunately, now there are programs that can significantly simplify and speed up the solution of such problems. With the help of these programs, you can quickly convert the scanned document into the format of a text editor Word and avoid the routine work of typing.

In this article we will demonstrate how this is done using the example of ABBY Finereader 12 Professional. If you do not have just such a program, then you can replace it with another version of ABBY Finereader or a completely different program from another developer. For example, you can use CuneiForm, Free OCR, Readiris Pro, or SimpleOCR.

Step # 1. Launch ABBY Finereader and open the scanned document.

The first step is to launch ABBY Finereader. After starting the program, you need to click on the "Open" button on the toolbar.

After that, a window will appear to open the scanned document. Select an image or several images and click on the "Open" button.

In addition, instead of using the "Open" button, you can simply drag the scanned images into ABBY Finereader.

Step 2. We are waiting for ABBY Finereader to analyze the selected image.

Then you need to wait while ABBY Finereader analyzes the selected image and recognizes text on them. The time required for analysis depends on the number of images selected and the performance of your computer.

When the image analysis is complete, a message appears with a Close button.

Click on the "Close" button and proceed to the next step.

Step # 3. Convert the scanned document to Word format.

After completing the analysis, the scanned document can be converted into Word format. To do this, ABBY Finereader has a Save button.

After clicking on the "Save" button, a window will appear to save the scanned document in text format. In doing so, you can choose from a variety of text formats (DOC, DOCX, RTF, ODT, PDF, HTM, TXT, XLS, XLSX, PPTX, CSV, FB2, EPUB, DJVU). In order to easily edit the document in the Word editor, select the format "Microsoft Word 97-2003 Document (* .doc)" or the format "Microsoft Word Document (* .docx)".

After you save the document in Word format, a text editor will open and you can start editing the scanned document.

What to do if there is no way to install the program?

If you are unable to install the programs described above, then you can use online analogues. The most advanced online service of this kind is. This service allows you to translate a scanned document into Word format, as well as into other popular text formats.

The disadvantages of ABBY Finereader Online include the fact that this online service requires registration and processes only 10 pages of scanned text for free. To process more pages, you need to buy a subscription, which costs from $ 5 per month.